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Pay Bills |
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Pay Bills is used to select vendor bills and credit memos previously entered in the Bill screen for payment. On completion of the Pay Bills process, a vendor payment document has been created.
Before you start using this screen, you may wish to print an A/P Aging Detail report to review the bills and credit memos outstanding.
The checks created from Pay Bills reduce the balances owed to vendors. Only documents entered in Bill or checks created in Pay Bills can increase or decrease vendor balances.
Checks paid to vendors in Check immediately reduce the balance of a bank account but do affect vendor balances. Similarly, credit card transactions entered in enter Credit Card Charges only modify the balance of the credit card account and not the balances of the vendors paid using the credit card.
See also Currency; Pay Bills screen.
Steps for Paying Bills
1. Select the accounts payable account that holds the bills that you wish to pay.
2. The Document Type will default to "Vendor Payment". Select the payment method.
3. Choose the bank account from which the bills will be paid.
4. You can reduce the list of open items by entering a date in Bills Due By and/or select a specific vendor or vendor type. Only those bills and credits that are due on or before the entered date and/or for the selected vendor or vendor type will be displayed.
Click on Apply Filter to display the open bills matching the filters.
5. Select each bill or credit to pay by checking Pay.
6. Click the Pay Bills button when you are ready to save your payment selections. A temporary check number beginning with a "Prnt" prefix will be generated for each separate check created.
The Status Bar will display each vendor as checks are being generated.
7. Go to Print Checks to print the vendor payments that you have selected.
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