Item Receipt

Use Item Receipt when you receive items and wish to update your inventory quantities prior to receiving a bill from the vendor. The account balances, inventory quantities and dollar value will be updated with the values entered in the item receipt. When you receive the bill, you can use the Select Item Receipt option in the Bill application to generate a vendor invoice and then make any necessary changes to accurately reflect the vendor charges.

Item receipts may be generated from an open purchase order by using the Receive Purchase Order functionality or manually enter an item receipt as follows:

Start by filling in the item receipt header section. The required fields are AP Account, Date, Vendor and

Amount. Next fill out the item receipt transaction section. You may enter expense transactions and item transactions. Select the appropriate tab, Expense or Item. You can enter as many transaction details as you need. When you have entered all the transactions for the vendor item receipt, click on the Save button in the toolbar to save the document to the database.

The following status will appear in the Status Bar when you save an item receipt:

•	In Balance – The sum of the Amount field in the item receipt transactions equals the amount of the item receipt.

•	On Hold – The Hold checkbox because you would like to enter additional information for the vendor item receipt at a later time and do not want the document to have an effect on financial reporting or vendor balances.

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Out of Balance – The item receipt is incomplete. The sum of the Amount field in the item receipt transactions does not equal the amount of the item receipt. An item receipt with a status of "Out of Balance" does not update either the vendor's balance or account balances in the General Ledger. The balances are not updated until the item receipt achieves a status of "In Balance".

•	Also displayed in the Status Bar is the total of all Expense Tab transactions, the total of all Item Tab transactions and the difference between the sum of the Expense and Item Tab transactions and the document amount.

To see a list of all existing vendor item receipts, click on the Find button in the header section.