Enter A Vendor Credit

1.  Access the Enter Bill application from the Activities menu or Shortcuts.

2.  Select an AP Account and press Tab.   As you enter an AP Account in the Type-Thru drop box, ObjAcct will find the best match.  You can also click on the down arrow at the right of the drop box to display the full list of AP Accounts. Scroll down the list until you find the desired AP Account and click to retrieve it for the credit.

3.  Select the Vendor from whom you wish to issue a credit and press Tab.   As you enter a Vendor in the Type-Thru drop box, ObjAcct will find the best match.  You can also click on the down arrow at the right of the drop box to display the full list of vendors. Scroll down the list until you find the desired vendor and click to retrieve it for the credit.

4.  After you select a Vendor, the Date will default to the current business date.  The Due Date will be set to the Document Date.

5.  Select "Vendor Credit" as the Document Type and press Tab.

6.  An Amount greater than zero must be entered.

7.  Optionally, you may select a Job, assign a Document Id or enter descriptive text in the Memo field. 

NOTE:  If you enter a Job in the Header section, each transaction line will be assigned to that Job.

8.  By default, Hold will not be checked.  If you check the Hold field, the credit will not update the Vendor's balance or have any impact on your company's financials and the credit will not be available for Payment Selection in the Pay Bills application.

NOTE:  If the Vendor is on a Hold Payment status, the credit will automatically be placed on hold.

9.  If a Vendor Credit for the same dollar amount, document date and vendor exists in the system, you will receive a "Possible Duplicate" warning.

10.  Fill in the detail lines.  You must select an Account, Class (if Company Setup, Use Classes = "Required"), and Amount.  Enter as many transactions lines as you need.

11.  Optionally, you may select a Customer, Job, 1099 Box or enter descriptive text for each transaction.

12.  When the sum of the transactions equals the Amount of the credit, click on Save to save the Vendor Credit. 

13.  If the sum of the transactions does not equal the Amount of the credit, the document will be saved with an "OB" or out of balance status and will have not update the Vendor's balance or have any impact on your company's financials.  Correct the out of balance condition and press Save again.