Enter A Vendor Bill

1.  Access the Enter Bill application from the Activities menu or Shortcuts.

2.  Select an AP Account and press Tab.   As you enter an AP Account in the Type-Thru drop box, ObjAcct will find the best match.  You can also click on the down arrow at the right of the drop box to display the full list of AP Accounts. Scroll down the list until you find the desired AP Account and click to retrieve it for the bill.

3.  Select the Vendor from whom you received a bill and press Tab.   As you enter a Vendor in the Type-Thru drop box, ObjAcct will find the best match.  You can also click on the down arrow at the right of the drop box to display the full list of vendors. Scroll down the list until you find the desired vendor and click to retrieve it for the bill.

4.  After you select a Vendor, the Date will default to the current business date and the Terms will default to the Vendor's Default Terms. Upon Save, the Due Date will be calculated using the Document Date and the Terms.

5.  Document Type will default to "Vendor Invoice" and you just need to press Tab.

6.  An Amount greater than zero must be entered.

7.  Optionally, you may select a Job, assign a Document Id or enter descriptive text in the Memo field. 

NOTE:  If you enter a Job in the Header section, each bill transaction line will be assigned to that Job.

8.  By default, Hold will not be checked.  If you check the Hold field, the bill will not update the Vendor's balance or have any impact on your company's financials and the bill will not be available for Payment Selection in the Pay Bills application.

NOTE:  If the Vendor is on a Hold Payment status, the bill will automatically be placed on hold.

9.  If a Vendor Bill for the same dollar amount, document date and vendor exists in the system, you will receive a "Possible Duplicate Invoice" warning.

10.  Fill in the bill detail lines.  You must select an Account, Class (if Company Setup, Use Classes = "Required"), and Amount.  Enter as many transactions lines as you need.

11.  Optionally, you may select a Customer, Job, 1099 Box or enter descriptive text for each transaction.

12.  When the sum of the transactions equals the Amount of the bill, click on Save to save the Vendor Bill. 

13.  If the sum of the transactions does not equal the Amount of the bill, the document will be saved with an "OB" or out of balance status and will have not update the Vendor's balance or have any impact on your company's financials.  Correct the out of balance condition and press Save again.