Enter A Check

1.  Access the Write Check application from the Activities menu or Shortcuts.

2.  Select a Bank Account and press Tab.   As you enter a Bank Account in the Type-Thru drop box, ObjAcct will find the best match.  You can also click on the down arrow at the right of the drop box to display the full list of Bank Accounts. Scroll down the list until you find the desired Bank Account and click to retrieve it for the check.

3.  If Default New Checks to be Printed in Company Setup is checked, the Print field will be checked.  If you uncheck the Print field, the Check will NOT appear in the Print Checks application.

4. By default, Hold will not be checked.  If you check the Hold field, the Check will not update the Vendor's balance or have any impact on your company's financials and the check will not appear in the Print Checks application.

NOTE:  If the Vendor is on a Hold Payment status, the bill will automatically be placed on hold.

5.  Select the Pay To for whom you wish to pay and press Tab.   As you enter a Pay To in the Type-Thru drop box, ObjAcct will find the best match.  You can also click on the down arrow at the right of the drop box to display the full list of pay to entities. Scroll down the list until you find the desired entity and click to retrieve it for the check.

6.  After you select a Pay To, the Pay To's  Entity Address will default in the Remit Address and the Date will default to the current business date

7.  An Amount greater than zero must be entered.

8.  Optionally, you may select a Job or enter descriptive text in the Memo field.  The Memo field will appear on the printed check.

NOTE:  If you enter a Job in the Header section, each bill transaction line will be assigned to that Job.

9.  If Print Check is selected the Check No. is set to a temporary number with a prefix of "Prnt."   When Check No. has a "Prnt" prefix you may Delete the check.  If Print Check is not selected, then you must enter a unique check number for the Bank Account selected. 

The Last Document Nbr in Chart of Accounts, for the Bank Account will be updated with the value in the Check No. field if the check number is greater than the current check number stored in Last Document Nbr. 

10.  Fill in the check detail lines.  You must select an Account, Class (if Company Setup, Use Classes = "Required"), and Amount.  Enter as many transactions lines as you need.

11.  Optionally, you may select a Customer, Job, 1099 Box, Invoice #, Invoice Date or enter descriptive text for each transaction.

12.  When the sum of the transactions equals the Amount of the check, click on Save to save the Check. 

13.  If the sum of the transactions does not equal the Amount of the check, the check will be saved with an "OB" or out of balance status and will have not have any impact on your company's financials.  Correct the out of balance condition and press Save again.