Bill

Use Bill when you receive an invoice or a credit memo from a vendor and wish to pay the document at a later date. When you are ready to pay the bills that you have entered in this screen, use Pay Bills to select the bills for payment.

Start by filling in the bill header section. The required fields are AP Account, Date, Vendor and Amount. Next fill out the bill transaction section. You may enter expense transactions and item expense transactions. Select the appropriate tab, Expense or Item. You can enter as many transaction details as you need. When you have entered all the transactions for the vendor bill or credit, click on the Save button in the toolbar to save the document to the database.

Possible Duplicate Invoice Warning - If there is already a bill in the system for the vendor with the same Reference Nbr, Invoice Date and Amount, you will receive a warning that you may have entered a duplicate bill when you tab off the Amount field, before you save the document.

•	In Balance – The sum of the Amount field in the bill transactions equals the amount of the bill.

•	On Hold – The Hold checkbox because you would like to enter additional information for the vendor bill or credit at a later time and do not want to the document to have an effect on financial reporting or vendor balances.

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Out of Balance – The bill is incomplete. The sum of the Amount field in the bill transactions does not equal the amount of the bill. A bill with a status of "Out of Balance" does not update either the vendor's balance or account balances in the General Ledger. The balances are not updated until the bill achieves a status of "In Balance".

•	Also displayed in the Status Bar is the total of all Expense Tab transactions, the total of all Item Tabtransactions and the difference between the sum of the Expense and Item Tab transactions and the document amount.

To see a list of all existing vendor bills and credits, click on the Find button in the header section.