Write Checks

Use Write Checks when you have a vendor invoice that you want to enter and pay at the same time. The check can be one that was handwritten and needs to be recorded or one that you wish to print. If you want to enter vendor invoices and memos to be paid at some later date, use Enter Bills and select them for payment later with the Pay Bills application.

Checks do not update vendor open balances or AP accounts as they immediately reduce the balance of one of your bank accounts. Only documents entered in Enter Bills or checks generated in Pay Bills and printed in Print Checks can increase or decrease vendor balances.

Start by filling in the check header section. The required fields are Pay To, Check No., Date and Amount. Next fill out the check detail. If the vendor that you selected has a default expense account defined then the first line will be automatically created for you. You can enter as many check detail lines as needed. When the total of all the transaction lines equals the check amount, click on the Save button in the toolbar to save the check to the database.

•	In Balance – The sum of the Amount field in the Transaction Detail equals the Amount of the check.

•	On Hold – The Hold checkbox because you would like to enter additional information for the check at a later time and do not want to the document to have an effect on financial reporting or entity balances.

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Out of Balance – The check is incomplete. The sum of the Amount field in the Transaction Detail does not equal the Amount of the check. A check with a status of "Out of Balance" does not update the General Ledger. The bank account balance is not decreased until the check achieves a status of "In Balance".

•	Void – The check has been voided. A void check cannot be changed or modified. Only checks that have been printed can be voided. When Check No. is temporary or has a prefix of "Prnt" you may delete the check by clicking on the Delete button in the header section of the screen.

To see a list of all existing checks, click on the Find button in the toolbar. When you select an entry from the Find Check List, the following document types are also displayed in the Status Bar:

•	Vendor Payment - This is a check that was generated from the Pay Bills application.

•	Check - This is a check that was entered in the Write Checksapplication.

•	Void Check - This is the void check generated for either a Check or Vendor Payment document.