Make Journal Entry

Journal Entries are used to adjust account balances without creating an accounting document such as a check, invoice or bill.  Most other ObjAcct entry screens only let you specify accounts and classes for the detailed distribution of a transaction.  Journal entries use a debit and credit format that give you complete control over the distribution of your entries. 

The Make Journal Entry screen will generally be used for month-end or year-end account balance adjustments.  Since Make Journal Entry only generates general ledger transactions, documents like vendor bills or customer invoices should be entered in Enter Bills or Create Invoices & Credit Memos to ensure that vendor and customer balances are updated and the appropriate open bill or invoice is created.

Start by filling in the journal entry header section.  The required fields are Date and Reference Nbr.  Reference Nbr is automatically assigned when you save the journal entry.  Next fill out the journal entry transaction section.  You can enter as many transaction lines as you need.  When the total of all debit transactions equals the total of all the credit transactions you are done.   Click on the Save button in the toolbar to save the journal entry to the database.

The following status will appear in the Status Bar when you save a journal entry:

To see a list of all existing journal entries, click on the Find button in the toolbar.

See also Currency; Make Journal Entry screen.

Fields

Enter Date

Hold

Memo

Opening Balance

Post Date

Reference Nbr

Reversed

Reversing

Journal Entry Transaction Section

Reporting

Journal Entry Report